About the Team Meeting Agenda template

Making the time for your team is important to help you to make decisions, align on priorities, and move in the same direction together. Uninterrupted team meeting time with an agenda can help your team:

• Review progress against team OKRs (objectives and key results).

• Share relevant project updates

• Discuss productivity or progress roadblocks and potential solutions

• Brainstorming for ideas or projects

• Recognizing individual efforts and celebrating team wins

This template can be customized for any function or department – from metrics tracking, to marketing campaigns, to sprint planning. A Team Meeting Agenda template shows a value for planning and process, which allows cross-functional teams to collaborate better.

Keep reading to know more about the Team Meeting Agenda template.

What is a team meeting agenda?

Team meeting agendas help add a schedule and structure to your allocated time slot when you need to share information and collaborate with your team. They also allow your team to agree on goals, talking points, action items, and who will lead the next steps. A typical team meeting agenda will include:

• Planning details like the date, time, location, and who needs to attend

• A person to lead the meeting

• Topics to discuss

• Action items

Make sure you check in with your team or any direct reports before the meeting to get feedback on the most relevant talking points. 

Even if you’re just asking for what your team would like to talk about, current project statuses, or anything they’d like to share, it will help everyone feel heard and acknowledge that they’ve contributed to the meeting agenda. 

Create your own meeting agenda

Making your own meeting agenda is easy. Miro’s whiteboard tool is the perfect canvas to create and share them. Get started by selecting the Team Meeting Agenda template, then take the following steps to make a one of your own.

1. Name the meeting. Is your meeting a team sync? A retrospective? A workshop? Prep the group for the meeting by letting them know what kind to expect.

2. Do the minutes. Define the amount of time you’ll be spending on different parts of the meeting.

3. Strategic alignment. Identify who’s leading the meeting, add their name or names into the template. Set clear goals and agreements and add any relevant documentation to the meeting.

4. Use the agenda to document talking points and assign discussion topics to attendees and their time slots. 

5. Kick off the meeting and start adding notes to the Workspace. Try timeboxing when people should take notes, add questions or write risks. Use Miro’s Countdown Timer.

6. Write the outcome. Document and assign next steps to each team member. Prioritize which tasks will lead to the highest impact and return on investment. Give each team member the responsibility to take ownership of specific tasks beyond the meeting. 

Pro tip: Recap and act on the next steps. Aim to end on a positive note with clear action items and takeaways. This approach will give each team member something to accomplish and follow-up on until the next meeting.

FAQ about the Team Meeting Agenda template

What should be included in a team meeting agenda?

A Team Meeting Agenda template can be very flexible, but some things are fundamental for running a successful meeting: goals, topics, time slots, and outcome. If you include these things, you and your team can easily align on projects with the meeting agenda template, set clear expectations, and run the meeting more efficiently.